A stamp card inside the tour, with a prize at the end.
A passport is a stamp card that lives inside the tour instead of in somebody's pocket. A visitor walks to a place, collects a stamp, and when they have enough they win the prize you set.
It exists to get visitors into more shops than they would have walked into on their own. A chocolate walk, a holiday stroll, a scavenger hunt on the art walk, usually with a sponsor paying for the prize.
Nobody has to install anything, nobody makes an account, and the card is on the phone they are already holding.
Create a passport starts a new one. The name and the one line under it are the first thing a visitor reads, so write them the way the poster does.
The first day and last day are when it runs on the tour. Leave them empty and it runs until you switch it off, which suits a passport that is open all season.
A place counts at its front door, which is the point the tour walks people to. Three ways to build the list:
A category here adds its places and then lets go. It does not keep itself up to date the way a vote or a list does, and that is deliberate: a passport's codes are printed on paper and its winning number is counted off the list, so a line-up that changed under you after you printed would be worse than useless.
With this on, a stamp lands by itself when a visitor's phone reaches the place and stays there about twenty seconds. The pause is deliberate: it stops somebody collecting the whole card from a passing car.
This is the right choice for anywhere the visit happens outside or at the door: a mural, a window display, a food truck, a trailhead.
With this on, each place gets its own printed code for the counter. The visitor scans it and the stamp lands.
This is the right choice anywhere the point of the passport is to get somebody inside and talking to staff. A phone standing on the pavement cannot tell the difference between walking past a shop and walking into it; a code at the till can.
Each code only works at its own place, so one cannot be photographed and shared to fill a card.
Both switches can be on at once. Most downtown passports run both.
Print the counter codes makes the sheet you hand out: six to a page, each labelled with the place it belongs to, so whoever is putting them on counters cannot mix them up.
Save the passport first. The button stays greyed until you have, because a code printed from unsaved changes would point at the wrong thing.
Stamps that win can be fewer than the number of places, and usually should be. Ten places and eight stamps to win gives somebody a card they can still finish after a shop closes early.
The prize and where to pick it up are shown to the winner on their phone and sent to them by email, so put the real address and the real opening hours in.
Winners get a prize code. You mark each one as given on the results page, which is how you avoid handing the same prize over twice.
See the results is the page to have open on the day. It shows how many people are taking part, how many stamps each place has given, and every prize claimed.
The per-place counts tell you something no other screen does: which shops people are actually walking into. That is the number a sponsor and a board both want to hear afterwards.
Given marks a prize as handed over. Check the code the visitor shows you first.
A sponsor's name shows on the passport as Sponsored by, and their website opens if a visitor taps it.
Print the sponsor report makes one page you can hand or email to them when it is over: how many took part, how many finished, how many prizes went out. That page is usually what buys next year's sponsorship.
Off keeps everything and shows nobody. Use it while you are building one.
Even with it on, a passport only appears on a published tour and only between its days. If you cannot see it on the tour, check those two things before anything else.
Taking a place off a running passport also takes that place's stamp off every card that has it. Put the place back and those stamps count again, so an accident is recoverable.
Remove this passport takes it off the tour. Its results stay here, so last year's numbers survive.